Adding resources

When creating items, you can add item resources and notes to support the item during administration. Item resources can be created from the resources tab from the top menu bar or within a specific item. All resources will be stored within the resource library and can be managed from there.

When creating resources in an item, you have two options:

1. Item resource: Resources are available and visible for all users (Candidates, Examiners, Observers, and Role Players) by default. Item resources can be restricted and tagged to assessment domains and learning outcomes by assigning blueprint dimensions.
2. Item note: Notes are user access-specific based on the type of note and are typically used for instructions. Examiner notes, marking notes and role-player notes are not visible to candidates. 

The default order of resources in the browser application of risr/ assess will always be candidate notes as the first document, followed by resources, examiner notes, marking notes for examiners, and role-player notes. 

Creating item resources within an item

To create resources in an item: 

• Step 1 of 4

  Navigate to the item and from the item information page, click Item resources.

  

• Step 2 of 4

  Click + Add a resource.

  

• Step 3 of 4

  Fill out the relevant information.

  

  1. Resource name: Using the free text box field enter the Resource name (optional). This field is used in the administration interface and is only visible to Examiners and Marshals in the iPad application. 
  2. Resource caption: Using the free text box field, enter the Resource caption (optional). This field is used in the iPad and browser application and is only visible to the Candidates taking the exam. It is recommended to keep the resource name and caption consistent.
  3. Restrict resource: Enable/disable the restriction of the resource where an examiner is required to show/hide the resource from the candidate. This only applies to OSCE exams in the browser application. By default, the resource isn't restricted, and all users can access the resource during the exam. If the resource isn't restricted, you can also create the resource as an item note.
  4. Resource: Click the word Choose to open the system Resource library and select the resource required
  5. Upload a new resource: Click Choose File to open your device library and select a file to upload to the system as a new Resource
  6. Language: Using the dropdown menu, select the language of the resource. This only applies to instances with language or variants enabled in their site configuration options.
  7. Consent not applicable: If consent does not apply to the file you are uploading, then click the checkbox.
  8. Consent form: If consent is applicable and provided, then upload the consent form using the Choose File button to open your device library and select the relevant file.
  9. Declaration: Click the checkbox for the declaration identifying that consent has been given.
  10. Dimensions for the uploaded resource: Any blueprint dimensions applicable to resources will appear here. Using the options in this field will allow you to tag any applicable blueprint dimension to the resource. 

• Step 4 of 4

  Once you have completed the required fields, you can use one of the three options to save the fields. 

  

  1. Save and add another: This option will save the completed fields and load a new page to add another item resource. 
  2. Save and continue editing: This option will save the completed fields and remain on the same item resource page to continue editing. 
  3. Save: This option will save the completed fields and redirect you to the item resources page. 

Creating item notes within an item

To add notes to an item:

• Step 1 of 4

  Navigate to the item and from the item information page, click Item resources.

  

• Step 2 of 4

  Click + Add notes.

  

• Step 3 of 4

  Fill out the relevant information.

  

  1. Resource type: Select the resource type from the dropdown menu. Examiner Notes, Marking Notes and Role Player Notes (OSCE) will not be visible to candidates. Refer to the table below to see who has access to each type of note:

     Type of Note	Candidate	Examiner	Role Player
     Candidate Notes	✓
     Examiner Notes		✓
     Marking Notes for Examiners		✓
     Role Player Notes			✓

  2. Resource name: Using the free text box field enter the Resource name (optional). This field is used in the administration interface and is only visible to Examiners and Marshals in the iPad application. 
  3. Resource caption: Using the free text box field enter the Resource caption (optional). This field is used in the iPad and browser application and is only visible to the Candidates taking the exam. It is recommended to keep the resource name and caption consistent.
  4. Show station title: Item title, item number and item version will be included in the footer of the document.
  5. Text: Content created here will be added to this Item under the type of note specified above.
  6. Documentation: This document must be in PDF format. 

  Uploaded Document is silently ignored when both the Text field and Documentation are provided. It is recommended to only have one or the other field (Text or Documentation) completed.

• Step 4 of 4

  Once you have completed the required fields, you can use one of the three options to save the fields. 

  

  1. Save and add another: This option will save the completed fields and load a new page to add another item note. 
  2. Save and continue editing: This option will save the completed fields and remain on the same item note page to continue editing. 
  3. Save: This option will save the completed fields and redirect you to the item resources page. 

Managing item resources

Once item resources have been added to an item, you can manage them from the interface of the item resources page. 

1. Download: Download the item resource or note as a PDF. 
2. Edit: To make any changes to the resource, clicking edit will open the selected resource allowing you to make amendments to the resource name, caption, enable/disable restricted resource, enable/disable station title and update the content.
3. Remove: Clicking remove deletes the resource or note from the item resources page. Removing the resource from the item resource page won't delete the resource from the instance and can still be located in the resource library.

If you want to reorder the resources, click on the resource, drag, and drop it in the desired order.